Office Manager

USAction and its sister organization USAction Education Fund (USAEF) seek a full time Office Manager.  USAction builds power nationally and locally with our 28 state-based affiliates and partners. In our ten years of organizing, we have helped develop the model of the winning modern, progressive issue campaign. In 2009 we have led the fights for economic justice and security with Rebuild and Renew America Now, and for quality, affordable health care for all with Health Care for America Now.  USAction Education Fund provides information, training, and technical assistance to its 28 state partner organizations. 

The Office Manager is charged with the efficient and professional daily operation of USAction’s Washington, DC office which includes 20 on-site staff and two subtenant organizations.  In addition, the Office Manager is the point person for all meeting/event logistics and travel arrangements for staff and national affiliates.

Specific Responsibilities:
Administrative

• Work with Online Communications Manager to provide IT help desk support for DC staff
• Provide support to Managing Director and Contracts team on affiliate and partners campaign contracts
• Process mail/shipping
• Oversee the purchasing of supplies and equipment
• Manage listservs
• Maintain current staff, affiliate and board contact information
• Plan birthday and other office celebrations
• Make travel arrangements for staff and board
• Oversee new staff orientation
• DataWatch card set-up
• Equipment training

Physical Plant

• Maintain attractive and professional office space
• Maintain kitchen clean-up schedule
• Oversee routine maintenance and repair of office furniture and fixtures
• Keep copy room, conference room and reception area clean and organized
• Be point person with Landlord on maintenance matters
• Act as point person for office copier and phone system
• Oversee routine maintenance and repairs
• Provide technical support for staff

Landlord & Subtenants

• Act as point person with landlord and subtenants
• Ensure that USAction is in compliance with all building regulations
• Oversee leasing of office space
• Work with broker to recruit subtenants
• Draft sublease agreements
• Facilitate move-ins/move-outs

Meeting Logistics

• Manage the logistical operation of organizational meetings, including:
• Selection of meeting venue
• Registration
• Accommodation and travel reservations
• Meals
• Material preparation
• On-site support
• Maintain meeting files

Keep electronic and paper copies of all meeting agendas and materials

Qualifications:

The successful candidate must demonstrate a proactive and self-motivated approach to work and department support, unfailing attention to detail, superior organizational skills and a positive attitude.  Additionally the OM will support the organization with a variety of on-going projects.

• Minimum 4 years of experience in non-profit office management. Experience with advocacy, organizing or political organizations a plus.
• Strong hardware and software computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with event and/or meeting planning.
• Excellent organization, interpersonal, and verbal skills.
• Outgoing personality, at ease with diverse populations.
• Ability to work some evenings and weekends.
• Available for occasional travel.

Application Deadline:  February 15, 2010

To Apply:   Send resume, cover letter and three professional references to:  Human Resources, USAction/USAEF, 1825 K Street, NW, 210, Washington, DC 20006, fax: (202) 263-4530, e-mail: hr@usaction.org.

When submitting applications via e-mail, please use the subject line “Office Manager.” Please submit all documents using the format: Last Name, First Name - Description of document (i.e. application, cover letter, references etc).

USAction is an equal opportunity employer and encourages women, people of color, LGBT people, and people with disabilities to apply. We work hard to recruit, retain, and identify leadership positions for staff members who represent these communities and/or who are from low-income backgrounds.

No phone calls, please.

Salary:  $45,000 - $55,000

Benefits:  Includes health and dental insurance, generous leave policy, and pension plan.